Privacy Policy

1. Information We Collect

We collect information you voluntarily provide when you use our contact form or otherwise communicate with us. This may include:

• First and last name
• Email address
• Phone number (optional)
• The service you are interested in
• The message or project description you submit

We also automatically collect limited technical data when you visit our website, such as your IP address, browser type, referring URL, and pages visited. This is collected through standard server logs and is used solely for security and performance monitoring.

2. How We Use Your Information

We use the information you provide exclusively to:

• Respond to your inquiries and quote requests
• Communicate with you about our services
• Protect the security and integrity of our website

We do not use your information for marketing campaigns, behavioral profiling, or automated decision-making.

3. Information Sharing

We do not sell, rent, or trade your personal information to third parties. We may share your information only in the following limited circumstances:

• Service providers: We may use trusted third-party tools (e.g., email delivery services) solely to facilitate responding to your inquiry. These providers are contractually prohibited from using your data for any other purpose.
• Legal requirements: We may disclose information if required by law or in response to valid legal process.

4. HIPAA Notice

This website is a marketing and informational site only. Please do not submit any Protected Health Information (PHI) through our contact form. Our contact form is not a HIPAA-compliant communication channel. PHI includes patient names, medical records, diagnoses, or any other individually identifiable health information.

The SaaS applications we build for healthcare clients are developed with HIPAA-compliant architecture. Data handling within those applications is governed by separate Business Associate Agreements (BAAs) and client-specific privacy policies.

5. Data Security

We implement industry-standard measures to protect your information, including encrypted data transmission (TLS/HTTPS) and restricted access controls. However, no method of transmission over the internet is completely secure, and we cannot guarantee absolute security.

6. Data Retention

We retain contact form submissions only as long as necessary to respond to your inquiry and for a reasonable period thereafter for record-keeping purposes. You may request deletion of your data at any time by contacting us.

7. Cookies

Our website does not use advertising or tracking cookies. We may use essential session cookies only as required for basic website functionality. We do not use Google Analytics, Meta Pixel, or similar third-party tracking technologies.

8. Your Rights

Depending on your location, you may have rights regarding your personal data, including the right to:

• Access the personal information we hold about you
• Request correction of inaccurate information
• Request deletion of your information
• Opt out of any future communications

To exercise any of these rights, contact us at info@thewebclinic.us.

9. Children's Privacy

Our website is not directed at children under the age of 13. We do not knowingly collect personal information from children. If you believe we have inadvertently collected such information, please contact us and we will promptly delete it.

10. Changes to This Policy

We may update this Privacy Policy from time to time. The "Last updated" date at the top of this page will reflect any changes. Continued use of our website after updates constitutes acceptance of the revised policy.

11. Contact Us

If you have any questions or concerns about this Privacy Policy, please reach out:

• Email: info@thewebclinic.us
• Website: thewebclinic.us